Virtual events bear a huge potential to contribute to sustainable development by bridging geographical gaps on a global scale while reducing CO2 emissions. Building on experience garnered during the COPERNICUS Alliance Online Conference 2019, we developed guidelines on how to prepare, host and evaluate virtual conferences.
Nowadays, virtual conferences are more than an alternative to conventional face-to-face events. Especially in academic environments emissions resulting from traveling to conferences and meetings are being recognized as a problem in the light of climate change. The COPERNICUS Alliance commits to reducing the ecological footprint of its activities. Affirmed by the positive feedback after the COPERNICUS Alliance Online Conference 2019, in future, the CA plans to organize every second CA Annual Conference as a virtual event.
The CA is keen to share its experiences and support others in their efforts to organize virtual events. On 20 pages the Guidelines for Virtual Conferencing give an overview on issues such as event formats, software, technical equipment as well as recommendations for actions before, during and after a virtual event.